Microsoft gives an audio transcription attribute for the on-line version of Term that converts audio (recorded or uploaded from a file) immediately to textual content, and even separates the text based mostly on the speaker. Here’s how to use the aspect.
To transcribe audio with Word, you will have to be a Microsoft 365 top quality subscriber. If you have the free variation and you consider to use the element, you will be satisfied with a concept inquiring you to subscribe.
Linked: Microsoft Debuts an Audio Transcription Element for Microsoft 365 Subscribers
Report and Transcribe Reside Audio
You can have Word transcribe audio that you history straight inside of Word. Indication in to Microsoft 365, and open Term. In the “Home” tab, click on the arrow next to “Dictate” and then decide on “Transcribe” from the menu that appears.
If this is your initial time employing the element, you’ll need to have to give Microsoft authorization to accessibility your microphone.
The “Transcribe” pane will open in the appropriate-hand aspect of the window. Find “Start Recording.”
When picked, the timer will start. Now, you will want to start speaking. You won’t see the transcription happen dwell as you’re talking mainly because Microsoft located that to be a little bit as well distracting in the course of its screening.
Following you’re completed, simply click the “Pause” button and then pick “Save and Transcribe Now.”
It might take a number of minutes for Word to complete transcribing the audio recording and uploading it to OneDrive.
When this is completed, you are going to see the transcription seem in the identical pane you recorded the audio. Every single section will have a timestamp, the speaker’s identify, and the transcribed textual content. Microsoft immediately separates the textual content by the speaker.
If Term detects many speakers, you are going to see “Speaker 1,” Speaker 2,” and so on. If Word just cannot detect numerous speakers, you are going to just see “Speaker.”
You might discover that the transcript does not completely replicate the recorded audio accurately. You can edit a section of the transcript by hovering your mouse above the incorrect textual content and then deciding upon the pen icon.
Now you can edit the transcription discovered in this area. You can also edit the identify of the speaker, as nicely as each individual occasion where by the speaker (i.e., Speaker 1 or Speaker 2) appears by ticking the box next to “Change All Speaker.” When you’re completed, simply click the checkmark.
If required, you can use the playback controls to revisit the audio recording. This is necessary if the transcript is extensive, and you cannot keep in mind particularly who claimed what. Here’s the functionality of every button, from remaining to appropriate:
- Playback velocity
- Rewind
- Enjoy/Pause
- Quickly forward
- Volume
When you are finished enhancing the transcript, you can insert it to the document by picking out the “Add All To Document” button at the base of the pane.
Once picked, the audio recording and the content material of the transcript will look in the doc.
Add and Transcribe an Audio File
If you previously have an audio file that you want to transcribe, you can add it to Word. Signal in to Microsoft 365, and open Phrase. In the “Home” tab, click the arrow following to “Dictate” and then pick out “Transcribe” from the menu that seems.
The “Transcribe” pane will open in the suitable-hand facet of the window. Choose “Upload Audio.” You can add these audio file styles:
File Explorer (Finder for Mac) will open up. Navigate to the area of the audio file, pick out it, and then click “Open.”
Microsoft will start out transcribing the audio file. Depending on the dimensions of the file, this could just take really a bit of time.
After Microsoft finishes transcribing the audio file, the textual content will look in the pane.
If you facial area the exact concern with your audio file, you can edit the textual content by hovering about the area and clicking the “Pen” icon. If you will need to hear the audio all over again, you can do so by employing the audio controls.
Subsequent, edit the title of the speaker (and each occasion that the speaker appears by ticking the “Change All Speaker” box) and the textual content from that section. When finished, click on the “Checkmark.”
When you’ve edited the written content of the transcript, click on “Add All To Document.”
The audio file and text of the transcript will be included to the Term doc.
While not best, this element can likely preserve you a large amount of time, primarily if the speaker in the audio is talking obviously.